Process
How Scaleup365 works
Hiring a global team should feel like working with a serious internal recruiter, not a résumé firehose. Here is exactly what happens when you tell us who you need.
- Step 1
Intake call
A conversation with someone who will actually run your search.
A 20 to 30 minute conversation with someone who will actually run your search. We map the role: what the person will own, who they will work with, non-negotiables, timezone overlap, comp band, and how you like to interview. If we are not the right partner for this role, we say so on this call.
- Step 2
Sourcing brief
Every search is timezone-aligned and matched to the seniority, domain and hours you need.
We write the role up and target candidates who match the seniority, domain and hours you need. Every search is sourced for real overlap with your working hours. We source from our community of previously vetted candidates and from active outreach.
- Step 3
Human-reviewed shortlist
Every candidate is reviewed by a person before you see them.
You receive a shortlist of typically three to five candidates with a written summary of why each was selected, an English assessment, and — where relevant — a resume screen and technical evaluation. No auto-match, no keyword filtering, no anonymous forwards.
- Step 4
Your interviews
You interview on your terms. We coordinate and share structured feedback.
We coordinate scheduling, brief candidates on your interview loop, and share structured feedback between rounds. If the brief changes materially, we realign scope, screening criteria, and timeline with you before continuing — rather than pushing forward on the wrong search.
- Step 5
Offer and acceptance
We help you close, and tell you honestly how likely a candidate is to accept.
When you decide, we help package the offer, brief the candidate on your compensation approach, and manage the closing conversation. We tell you honestly if a candidate is likely to accept, counter, or drop.
- Step 6
Onboarding and Employer of Record
Team members from day one — not freelancers.
Where you need it, we handle contracts, payroll, benefits and local employment compliance through our Employer of Record partners in supported countries. The person is a team member of your company from day one — not a freelancer. Where you already have a local entity, we hand the paperwork off to your team.
What we do not do
- We do not scrape LinkedIn and forward CVs unfiltered.
- We do not auto-match by keyword. Every shortlist is reviewed by a person.
- We do not ship anonymous "senior developers" without you knowing where they worked before.
- We do not push replacement guarantees on public pages — those live in the MSA when appropriate.
- We do not publish testimonials or logos without written permission.
Response time
We typically respond to new hiring requests within one business day. If we cannot help with a specific role, you get an honest “no” and, where we can, a recommendation for someone who can.
A realistic timeline is agreed with you after the intake call — timing varies by role, seniority, geography, and screening depth.
Ready to see this process for a specific role?
Send us the role and we will come back with a realistic path. Explore the full FAQ or read why teams choose Scaleup365.